VetCare – Veterinary Clinic Management System

Simplify daily veterinary clinic operations with VetCare, a self-hosted PHP and MySQL management system designed to organize animal patient records, clinical visits, vaccination schedules, treatments, and billing invoices in one centralized platform.

Key Features

• Animal Patient Records: Store animal profiles, species, breeds, ages, notes, and weight history.
• Clinical Visit History: Record visit reasons, diagnoses, treatments, and prescribed medications.
• Vaccination Tracking: Identify overdue vaccinations and upcoming vaccinations scheduled within the next seven days.
• Vaccine Administration Updates: Update vaccination records using the administration controls.
• Printable Billing Invoices: Generate print-friendly invoices with automatically calculated totals based on recorded clinical items.
• Payment Status Tracking: Mark invoices as Paid or Unpaid.
• Role-Based Access Control: Provide distinct access for administrators, veterinarians, and desk staff.
• Guided Installation Wizard: Check requirements, configure the database, and create the application setup automatically.
• Demo and Clean Installation: Start with sample patient records and staff accounts, or create a clean installation with a custom administrator account.

Organize Your Clinic Workflow

Patient and Weight History

Maintain organized animal profiles with relevant identifying information, clinical notes, and historical weight records.

Clinical Records and Treatments

Document visit reasons, clinical diagnoses, treatments, and medications to keep patient visit information accessible within the clinic management system.

Vaccination Schedule

Review clinic-wide vaccination schedules with indicators for overdue vaccinations and vaccinations coming up within seven days. Use the available controls to update administration records.

Invoices and Billing

Generate printable invoices from recorded clinical items and manage invoice payment statuses. The system supports invoice organization; no online payment gateway is documented.

User Roles

• Administrator: Access system administration and clinic management operations.
• Veterinarian: Use the clinical workflow and patient management features permitted by the assigned role.
• Desk Staff: Access the operations available to the assigned staff role.

Technical Requirements

• PHP 8.0 or higher
• MySQL 5.7+ or MariaDB 10.3+
• PDO and pdo_mysql extensions
• Apache with .htaccess configuration support
• PHP sessions enabled

Installation

Deploy locally using XAMPP or WAMP, or install on compatible Apache and PHP hosting. The included installation wizard guides you through prerequisite checks, database configuration, and installation mode selection.

Demo Credentials

The optional demo installation includes the following accounts:

• Administrator: admin / Admin@123
• Veterinarian: vet / Vet@123
• Desk Staff: staff / Staff@123

Security note: Change all demo passwords before deploying the system to a public or production server.

Suitable For

• Independent veterinary clinics
• Small animal care practices
• Veterinary office administrators
• Developers building self-hosted clinic management solutions

VetCare brings patient records, clinical visit information, vaccination tracking, and printable billing together in a practical clinic management platform.

Important: This software is an administrative record-management tool. It does not replace professional veterinary judgment or independently determine medical diagnoses and treatment plans.