LicenTrack – Software License Tracker CMS

Take control of corporate software licenses with LicenTrack, a responsive PHP and MySQL application designed to organize license contracts, track available seats, manage employee and department assignments, and monitor upcoming renewals from one centralized dashboard.

Key Features

• Interactive Dashboard: View key performance indicators, license seat utilization charts, and cost distribution widgets by vendor.
• Software License Management: Maintain organized records of corporate software licenses and their contract details.
• Seat Allocation Control: Track remaining license seats and assign licenses to individual employees or entire departments.
• Employee and Department Management: Organize license assignments around your workforce and departmental structure.
• Renewal Alerts: Highlight software licenses approaching expiration within 30 days with visual warning panels and pulse alerts.
• Multi-Role Access Control: Separate permissions for Super Admins, Managers, and Viewers.
• Vendor Cost Insights: Review dashboard visualizations showing license utilization and cost distribution by vendor.
• Guided Installation Wizard: Check environment requirements, configure database settings, create the initial administrator account, and initialize the application.
• Customizable Branding: Change the application name, logo text, and visual theme to suit your organization.

User Roles and Permissions

• Super Admin: Full access to the application's management features.
• Manager: Read and write access without deletion privileges.
• Viewer: Read-only access to permitted information.

License Seat Tracking

Monitor available seats and organize allocations by employee or department. Remaining-seat counters help teams review license utilization and manage allocations more efficiently.

Renewal Monitoring

Identify software contracts approaching expiration with a dedicated renewal alert panel. The documented interface highlights licenses expiring within 30 days, helping teams keep upcoming renewal dates visible.

Technology Stack

• PHP 8.0 or newer
• MySQL 5.7+ or MariaDB 10.3+
• Apache 2.4+ with mod_rewrite
• PDO MySQL and PHP sessions
• Bootstrap 5
• Chart.js for dashboard visualizations
• CSS and JavaScript

Installation

Install locally with XAMPP, WAMP, or MAMP, or deploy to compatible Apache shared hosting. Use the installer wizard to configure your database and administrator account. Manual installation is also documented and includes SQL schema and optional demo data files.

Package Contents

• Administrative dashboard and management screens
• License, assignment, employee, department, and user management interfaces
• Shared database and authentication utilities
• Role-based access-control helpers
• Bootstrap styling and JavaScript assets
• Chart.js dashboard library
• Database installation schema and optional demo records
• Interactive installation wizard
• Configuration guidance and changelog

System Requirements

PHP 8.0+, MySQL 5.7+ or MariaDB 10.3+, the PDO MySQL extension, Apache 2.4+ with mod_rewrite, and suitable directory permissions for configuration and uploads.

Security and Deployment Notes

The README describes session-based authentication, role-based access controls, security utilities, and restrictions on direct execution in the uploads directory. Before deploying with real company data, change demo credentials, configure suitable file permissions, and test role permissions and installation locking.

Ideal For

• Corporate IT departments managing software subscriptions and licenses
• Businesses tracking license allocations across employees
• Organizations managing licenses by department
• Teams monitoring upcoming contract renewals
• Developers seeking a customizable PHP/MySQL license management CMS

Keep software licenses, seat allocations, renewal dates, and license costs organized in one centralized workspace.