MindSpace Clinical Portal

MindSpace Clinical Portal is a therapy session documentation and client management CMS designed for private-practice therapists, counselors, and psychiatrists. It provides a centralized portal for organizing client profiles, documenting sessions, managing clinician access, and handling supporting clinical paperwork.

Key Features

• Client Profile Management: Organize client information and related session documentation through the administration portal.
• Clinician-Specific Data Isolation: Standard clinicians are restricted to clients and session records assigned to them.
• Session Note Management: Create, review, update, and manage confidential session documentation.
• Security Audit Logging: Record access events involving sensitive session notes, including reading, creating, modifying, and deleting records.
• Secure File Attachments: Support intake forms and clinician paperwork with encrypted storage and file type validation, as described in the project documentation.
• Administration Dashboard: Manage therapists, client profiles, access logs, and portal settings.
• Responsive Interface: Bootstrap 5-based, mobile-first layout designed for desktop and smaller screens.
• Installation Wizard: Check system requirements, configure database settings, create tables, and import optional evaluation data.
• Customizable Branding: Adjust the clinic portal title and interface accent and background colors.

Security-Oriented Architecture

The project documentation describes role-based access controls, clinician-level data restrictions, CSRF protection and secure upload handling, alongside a tamper-resistant audit log for sensitive note access. These features are intended to support careful handling of confidential clinical records.

Important: The README does not establish independent security certification or compliance with HIPAA, GDPR, or any other specific regulatory framework. Before using real client data, obtain an appropriate security and privacy review and configure the hosting environment, access policies, backups, and retention procedures accordingly.

Technology Stack

• PHP 8.0 or newer
• MySQL 5.7+ or MariaDB 10.3+
• PDO and PDO MySQL
• Fileinfo PHP extension
• Apache with mod_rewrite enabled
• Bootstrap 5, HTML, CSS, and JavaScript

Installation

Set up locally using XAMPP, WAMP, or MAMP, or deploy to compatible Apache hosting. The included web installer guides you through environment checks and database configuration, with an option to import demo users and evaluation data. Manual SQL installation instructions are also provided.

Demo Credentials

When the evaluation demo data is installed, the README lists these accounts:

• System Administrator Therapist: admin_demo / admin123
• Standard Clinician Therapist: therapist_demo / therapist123

These are demonstration credentials. Replace them and review all access settings before any real-world deployment.

Requirements

• PHP 8.0 or newer
• MySQL 5.7+ or MariaDB 10.3+
• PDO, PDO MySQL, and Fileinfo extensions
• Apache with mod_rewrite enabled
• Writable uploads directory with appropriate server permissions

Ideal For

• Private-practice therapy and counseling workflows
• Psychiatry and mental health practices evaluating a documentation portal
• Developers building clinician-facing record management systems
• Agencies customizing PHP-based clinical administration tools

Version

Version 1.0.0.